Asset Management – Global Client Group – Team Secretary (1-year contract)

April 25, 2024

Asset Management – Global Client Group – Team Secretary (1-year contract)

ReferenceCG 000127

  • Contractor/ Via Agency
  • HK-Hong Kong (HK)-Hong Kong
  • TEMPORARY STATUS
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ROLE DESCRIPTION AND PURPOSE

  • Provision of administrative support to department heads and team members.
  • Communicate with the concerned department team members and other secretaries internally.

KEY RESPONSIBILITIES

  • Manage diaries, arrange meetings and interviews, assist team heads on external conference/seminar registration.
  • Screen email and ensure that the appropriate correspondences are passed to the relevant parties.
  • Coordinate and organize departmental meetings, and conference calls including agendas and minutes where required etc.
  • Liaise with travel agencies and service providers of the events. Make travel arrangements for the team and prepare expenses claims for Team Heads.
  • Manage and maintain departmental e-files and monitor annual leave/ remote working schedule of relevant departments.
  • Coordinate with other secretaries to perform departmental and shared administration roles including ordering of stationery and equipment, liaison with Admin dept, etc.
  • Provide administrative support to the concerned department team members (prepare, file, and track all business-concerned expenses, gifts and ensuring all policied are complied).
  • Assist in the on-boarding of new joiners, such as preparing new joiner orientation agenda.
  • Back-up for other secretaries as required.

KEY INTERNAL / EXTERNAL RELATIONSHIPS

  • Internal: Respective team heads and members, secretaries
  • External: Vendor/services provider

ROLE REQUIREMENTS

ESSENTIAL QUALIFICATIONS & EXPERIENCE

  • Bachelor degree holder.
  • Minimum 5 years of relevant experience with a sizeable International Financial Services companies. 
  • Exposure to Asset Management environment will be a plus.
  • Seeking a sharp, highly organized, internationally-minded and tech-savvy (digital tools as ZOOM, Teams, Sharepoint) candidate.
  • Strong communication skills. Excellent command in both written and spoken English and Mandarin.